Email is one of the reliable ways that people from all over the world use to communicate with others. When it comes to email platforms, there are various platforms out there. But, among all of them, there are two major platforms that lead Zoho Mail and Gmail. Both these platforms have their unique features, which set them apart and make them the perfect choice for millions of users from all over the world.
Gmail is a reliable tool that dominates all over the globe. It has a wide variety of features that help users with their different needs and requirements. On the other hand, Zoho Mail is also a leading tool that is used worldwide. Zoho has extensive features that make it the perfect alternative to Gmail.
Now, you are wondering which one is perfect for you, Zoho Mail vs Gmail? And which one should you choose? Well, if you want a better understanding of these two platforms, Zoho Mail vs Gmail, then you need to stick around this guide. Here in this comparison guide, we will understand the extensive features, pricing, pros and cons, privacy, and security of both platforms. Let’s dive into this guide on the differences between Zoho Mail and Gmail.
What is Zoho Mail?
Zoho Mail has been a rapidly growing, safe, and secure email service provider since 2008. Zoho Mail is one of the most preferred email services by a wide variety of businesses, working professionals, and individuals. It is an ad-free and privacy-oriented platform that makes it the most trusted among all. For business, it offers all-in-one connectivity between Zoho apps such as Docs, Calendar, chat, and others that help them stay aligned and enhance their productivity. If you are looking for a reliable email tool to stay connected with people, then you should choose Zoho Mail.
What are the Extensive Features of Zoho Mail?
Zoho Mail comes with a wide variety of features that offer its users a hassle-free user experience and enable them to work collaboratively. With the help of Zoho Mail, users can easily simplify their workflow and enhance their productivity. Let’s discuss all its features in detail.
- Streams
Stream is a feature offered by Zoho Mail that allows you to communicate with your colleagues to share information, assign tasks, and schedule events. With the help of this stream, business can easily manage their teams and workflow.
- Email Sharing
With the email sharing feature of Zoho Mail, you can easily tag your team members in specific emails to convey information.
- eWidget
eWidget is another powerful feature that lets users connect with other Zoho products, as well as other third-party tools and apps. By leveraging this feature, you can easily perform multiple tasks from their inbox.
- Control Panel
Zoho Mail’s control feature allows users to access their email accounts, security settings, and other information within their organisation by using an easy-to-use control panel.
- Email Retention and eDiscovery
With this email retention feature, businesses easily store emails and retrieve specific ones, ensuring compliance with retention policies.
What is Gmail?
Gmail is also a leading email service provider all over the globe. It was launched in 2004, and it’s widely known for its extensive features and easy-to-navigate interface, along with 15 GB of storage, which allows its users to save their information. Gmail is a Google product that allows easy integration of other tools such as Google Photos, Drive, Meet, Docs, and many more. Whether you are an individual, working professional, or organisation, Gmail is a tool that easily fits with all your needs and preferences. This tool is perfect for all types of businesses that are looking to connect with their potential users.
What are the Extensive Features of Gmail?
Gmail carries a wide variety of features that help its users stay connected with other people and enhance workflow. Let’s take a look at its core features.
- Smart Compose Reply
Gmail’s smart compose and innovative reply features help its users in writing emails and responding to emails quickly, which is very helpful in boosting the composition of emails.
- Email Scheduling
It is one of the prominent features offered by Gmail; with these features, users can easily schedule their emails to be sent at a later time and ensure timely communication.
- Undo Emails
If you sent an email by mistake, then you can easily undo it, as Gmail provides you with a feature that lets its users undo sent emails.
- Mobile App
With the help of Gmail’s mobile apps, users can send emails whenever they want, and it provides a seamless experience to its users. The Gmail app is also perfect for managing their email on the go.
Zoho Mail vs. Gmail: A Comparison of Their Features
Now we have understood about both Zoho Mail and Gmail. It’s time to compare their features. Let’s explore the features of Zoho Mail vs Gmail and find out which one is better.
- Viewing Emails
Zoho Mail provides its users with a conversation view option that enables users to arrange emails in chronological order. In Zoho Mail, you can choose different layouts such as vertical, horizontal, and opening in a new window.
On the other hand, Gmail shows emails in conversational threads, which means the most recent message is at the top in the inbox. In Gmail, you can configure the reading panel view according to your preference.
- Sending Emails
With Zoho Mail, users get a wide variety of features such as reply, undo, forward, and print. You can use a wide variety of templates that can also be created and saved for future use.
Gmail also offers a wide range of email sending features such as reply, forward, undo emails, and print. It also provides its users with multiple templates.
- Available Storage
Zoho Mail provides you with 5 GB of free storage. Its premium lite plan provides 10 GB of storage, while its premium plan offers up to 50 GB of storage.
With Gmail, you can get 15 GB of free storage, which is shared across Google Photos and Google Drive, which can reduce the available room for your emails.
- Set of Tools
Zoho Mail provides a wide variety of tools, such as Calendar, Tasks, Contacts, and Notes, which you can all access within the mail dashboard.
Gmail also offers a wide set of apps, such as Drive, Calendar, Photos, and many more. All these apps are accessible within the Gmail interface.
- Auto Response Feature
Zoho Mail provides you with an automated answer for incoming emails, except for automated messages.
Gmail provides a vacation responder option that replies to emails in your absence.
- Search Filters
It offers you extensive search filters to navigate your emails and notes within your inbox.
Gmail allows you to use a powerful search bar that consists of operators that help to find your desired email.
- Managing Attachment Files
Zoho Mail provides you with an attachment viewer that consists of all your attachments in one place. You can access them in your inbox easily.
Gmail enables attachment previews at the top of each message, so that users can view all their attachments effortlessly.
Zoho Mail vs Gmail: Which One is More Reliable to Choose?
There is no proof of the reliability of both Zoho Mail and Gmail, as both have their own unique features that offer robust solutions to every kind of need. Let’s see a recap of both Zoho Mail vs Gmail and how they can help their users.
Gmail is one of the finest tools for those who rely entirely on Google’s ecosystem and are looking for a reliable interface with vibrant services. If you are a working professional or a small business that is looking for a smooth navigation with Google’s products, such as Drive, Docs, and many more.
On the other hand, Zoho is an excellent tool for organisations that want to have complete control over their privacy and administration. Zoho also provides user user-friendly interface to its users along with vibrant tools for their needs. Whether you are a working professional or an organisation, Zoho is perfect for handling bulk attachments and collaboration through email with business-focused functionality.
At the end, we can say that no one is completely reliable for you; it totally depends on your needs. Both Zoho Mail and Gmail offer additional storage, vibrant features, and user user-friendly interface. While choosing your reliable tool, take a look at your needs and requirements.
Also read – Why Gmail Keeps Asking for Password?
Zoho Mail vs Gmail: Ending Thoughts
Both tools play a vital role in helping users connect with others across the world with a pool of features. Gmail is ultimate with top-class features tailored to meet with its users. It is also a leader in the world in the cloud-first landscape. In comparison, Zoho Mail is also an outstanding tool that best aligns with the needs of its users.
It is a tool that prioritises users’ privacy and enables them to take complete control over their administration. If you are a small business and want low-cost services, then Zoho Mail is your reliable partner. Its wide features include a user-friendly interface, a domain-based email service, and many more. So, at the conclusion, both Zoho Mail and Gmail are excellent; it totally depends on your needs, budgets, and workflow.
Frequently Asked Questions?
Question 1. Which Zoho Mail vs Gmail is efficient?
Answer. Both are efficient. If you are seeking cost-effective solutions for your business, then Zoho Mail is the best, while Gmail is also cost-effective and offers excellent tools within your budget.
Question 2. Which one is a more secure tool?
Answer. Zoho Mail and Gmail both offer highly advanced secure service that helps protect your personal and other information.
Question 3. Are both tools different from others?
Answer. Absolutely, both are different due to their functionality. Zoho Mail is well known for its user-first approach and affordability. On the other hand, Gmail is dedicated to focusing on AI features and worldwide reach.